Once imported, the archived content can be found in the On My Computer section of.
olm in Outlook for Mac) into Outlook for Mac.
#OUTLOOK FOR MAC 2016 ARCHIVE LOCATION WINDOWS#
You can import these files (.pst in Outlook for Windows and. When I move an email, it deletes it from the server, or so is my understanding. In Outlook 2016 for Windows, and Outlook for Mac 2016 or 2019, email messages, contacts, calendar items, tasks, and notes can be exported to archive files. I am using the most recent version of Outlook for Mac 2016 and I created a folder 'On This Computer' so that I can move emails to it from the server. If you want to archive multiple messages at one time, and no archive or retention policies are in place, use Outlook Web App to move the messages from your primary mailbox to the archive. Outlook for Mac 2016 Local Folder Save Location. See Retention and archive policies in Outlook Web App for instructions. Give the rule a name and specify the conditions using drop-down lists as. Select Exchange on the left pane menu and click on ‘ +’ to add a new rule. Alternatively, go to Rules from the ribbon and select Edit rules. Although admins set policies for the entire organization, you can override the policies to suit your needs. After the folder is created you would need to set up an archiving rule: In Outlook 2016 for Mac, go to Tools > Rules. Archive policies control how long messages are left in an email folder before they're moved to an archive retention policies control how long your messages will be saved. Best practices for moving your mail to the archiveĪlthough you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.Īrchive and retention policies are set by your IT or Microsoft 365 administrator. Select the account and click Open File Location to open the folder containing the PST in Windows Explorer. Talk to your IT or Microsoft 365 admin about co-locating them. New Method (Recommended) Open the profile (Control panel, search for Mail) and click on Data files. If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Microsoft 365, you won't be able to use your online archive. Note: In order for your archive mailbox to work with Outlook for Mac both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Microsoft 365 (cloud).
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